Careers

• Opportunity to work with a dynamic and effective team of committed colleagues and make a positive difference in Irish education
• 3 or 4 day week with potential to work from home on Fridays
• 26 days annual leave plus 3 concessionary days in December (pro-rata)
• Comprehensive Employee Assistance Programme to support staff wellbeing.

Educate Together is an equal-opportunity employer and welcomes applications from people with minority identities and/or backgrounds. We value the diverse backgrounds, perspectives and skills of our staff, and strive to create a workplace where everyone feels respected and valued.

Key Responsibilities

• Provide efficient administrative support to colleagues in the national office
• Act as first point of contact for schools, suppliers, partner organisations and members of the public, by phone, email and post
• Maintain accurate records and process online applications through careful data entry across systems (e.g.: Excel, Garda Vetting Portal, Salesforce, e-learning platforms, websites, databases and email lists).

Duties include:

Office Administration:

• Keep the office running smoothly day to day, including tasks such as managing kitchen/communal areas, opening/closing the office, and overseeing office supplies and stock levels
• Organise and maintain hard-copy and digital filing systems, including correspondence, contracts and mailing lists
• Support the tracking of invoices and payments to maintain accurate financial records
• Support colleagues and directors with arranging signatures on leases, governance forms and other documentation.

Events & Meetings:

• Coordinate logistics for meetings and events, including booking venues, meeting rooms, travel and accommodation
• Liaise with caterers and suppliers to ensure catering and other on-the-day requirements are in place
• Manage invitations / RSVPs and provide general organisational support before, during and after events.

Correspondence & Communications:

• Handle incoming calls, post, email and other communications daily, directing queries as appropriate
• Log and file correspondence, information and reports as well as draft replies where appropriate
• Send communications to individuals and groups.

Additional tasks:

• Act as Garda Vetting Clerk User/Liaison, assisting with the processing of vetting applications and answering queries
• Provide first line troubleshooting for office equipment / technology (e.g.: printer, video conferencing set up) and assist with website updates and content maintenance.

Desirable Skills:

• An aptitude for and interest in technical problem-solving is desirable, as there may be scope to take on additional ownership for certain internal systems over time
• Health & Safety experience (First Aid Response training or Fire Warden) a distinct advantage.