Get in Touch

Careers

Administration Assistant

  • Reference: n/a
  • Location: Educate Together National Office, Dublin
  • Employer: Educate Together
  • School Level: n/a

The role of Administration Assistant is to provide support to a wide range of functions within the National Office.

Educate Together is an educational charity which is pioneering the development of values-driven and rights-based education in Ireland. In particular, the schools it develops are based on the productive, respectful partnership between the professional role of teachers and the voluntary involvement of parents and supporters.

The National Office will represent this organisational ethos with an organisational style of supportive teamwork with clearly defined areas of responsibility.

This work will include:

  •  Answering telephone calls and ensuring that all calls are logged and directed to the appropriate officer.
  • Answering routine enquiries by phone, post, email or caller from supplied company literature.
  • Making bookings for events, travel and accommodation as required.
  • Logging and filing post, email and other communications.
  • Managing outward mail including mailshots.
  • Organising routine office supplies.
  • Approaching and liaising with potential advertisers.
  • Managing relationships with contractors and suppliers.
  • Working with Educate Together Volunteers.
  • Updating databases, websites, email lists.
  • Becoming a Garda Vetting Clerk User to assist with processing Garda Vetting applications.
  • Organising events and working at events (company meetings, conferences, launches etc.)
  • Playing a full role in the development of the Educate Together National Office team and other related duties that may be assigned from time to time

Person Description

The individual should have: 

  • Bachelor's degree or equivalent proven experience.
  • Enthusiasm for the aims and objectives of Educate Together.
  • ICT proficiency with professional level skills in e-mail, MS Office, Moodle administration, Salesforce, database entry, web, Mac.
  • Excellent copy writing, proofing and information distribution skills.
  • Excellence in communicating in English in a variety of contexts.
  • Diary management.
  • Ability to adapt to changing priorities and thrive in a fast-paced work environment.
  • Attention to detail, especially in an online environment.
  • Experience in organising events.
  • Great telephone manner.
  • Efficient working style (well-organised with excelled time-management skills).
  • Enjoy providing assistance and information.
  • Interpersonal skills.
  • Willingness and ability to work with and contribute to the team. 
  • Willingness and ability to work to laid down policies and organisational schedules.

A high level of integrity, accountability, confidentiality, responsibility and flexible, constructive engagement is required in the carrying out of these duties.

The position is based at Educate Together’s National Office in Dublin. Hours are based on a 35-hour week (9am – 5pm, Monday - Friday) with 26 days annual leave per calendar year. This post may involve some travel within the state from time to time, with time off in lieu for working at evenings or weekends. The salary for this role is €24,480 per year.

A two-year contract is currently envisaged but this post may evolve into a permanent position. A start date in October 2018 is sought.

Applications

Applications should include a letter of application and CV (max 4 pages in total) and emailed to recruitment@educatetogether.ie detailing “Administration Assistant Application” in the subject line. Closing date for applications is Sunday, 30th September 2018, with short-listed candidates to be called for interview in the week beginning Monday, 15th October 2018

Address: Educate Together, Equity House, 16/17 Upper Ormond Quay, Dublin 7, Ireland - Charity Number: CHY 11816